We are building a US business media brand that distributes content across all popular social platforms. Our videos generate tens of thousands of views every day.
We are looking for a remote Executive Assistant to help with both business and personal tasks:
- 60% business / 40% personal
- 60% recurring / 40% ad hoc
We are looking for someone who is highly organized, communicates clearly, and is comfortable taking ownership of tasks from start to finish.
Responsibilities
- Conduct research in both Russian and English: find relevant information, verify it and organize it clearly
- Source and manage contractors, including lawyers, agents, translators, etc.
- Oversee tasks assigned to employees and contractors: track deadlines, manage projects, provide status updates
- Handle social media: create and publish content, analyze performance metrics
- Improve existing workflows and create new ones when needed
- Source, test and implement new services, including AI tools
- Handle administrative tasks: prepare reports, communicate with government agencies
- Assist with personal tasks
- Handle information, documents and communications with a high level of confidentiality
- Provide end-to-end travel support
Requirements
- 3+ years of experience as a Personal / Executive / Business Assistant or Family Office Assistant, with hands-on responsibility for both the executive's business and personal matters
- You must be based outside Russia and reside in Europe or Asia
- Fluency in Russian
- English at C1 level or above: you can communicate confidently in writing with native speakers, work with documents and conduct research using English-language sources
- Ability to work without step-by-step instructions, set priorities independently, identify solutions, take tasks from start to finish and involve the executive when necessary
- Strong research skills and the ability to organize and present information clearly
- Project management experience
- Experience with widely used digital tools (Google Docs, project management tools, AI services)
- Strong written and verbal communication skills
- Highly organized and systematic approach to work
- Flexibility and the ability to work effectively in ambiguous situations
- Strong attention to detail and a high level of accountability
- Punctuality and accuracy
What we offer
- Fully remote work
- Full-time: 40 hours per week, Monday through Friday, weekends off
- Salary: $1,500–2,500 per month, depending on experience. Payment terms are agreed with the successful candidate
- We don't expect you to be an AI expert or to use AI tools for every task, only where they genuinely make sense
Hiring process
- Short Google form
- Interview with the executive
- Paid test assignment
How to apply
Interested? Fill out the short application form, and we'll get in touch soon.
