Executive assistant

About the company

Personal Assistant to Business Owner

Who we are / About the company

Remote | Full-time | 9:00–18:00 UK time | €1,000 per month

We are looking for a reliable, organised and proactive Personal Assistant to support a business owner with a combination of business-related and private tasks.

Responsibilities

• Managing the business owner’s calendar, appointments and reminders
• Organising meetings, calls and travel arrangements
• Handling correspondence by email, WhatsApp and telephone
• Communicating with clients, suppliers, contractors and service providers
• Conducting online research and preparing summaries
• Preparing documents, spreadsheets, reports and presentations
• Following up on outstanding tasks, payments, bookings and deliveries
• Assisting with purchases, reservations and household arrangements
• Supporting the business owner with personal and family-related administrative tasks
• Keeping information, files and task lists organised
• Handling confidential information with complete discretion
• Completing other business or personal tasks as required

Requirements

• Fluent spoken and written English and Russian
• Strong organisational and time-management skills
• Excellent written communication skills
• Confident use of Microsoft Office, Google Workspace, email, WhatsApp and online research tools
• Ability to work independently and manage several tasks at the same time
• Proactive approach and strong attention to detail
• Reliable internet connection and a suitable remote-working environment
• Ability to maintain confidentiality
• Previous experience as a personal assistant, executive assistant, administrator or project coordinator is a must

Working conditions

• Fully remote position
• Working hours: Monday to Friday, 9:00 am–6:00 pm UK time
• Salary: €1,000 per month
• Location: worldwide, excluding Russia
• Start date: asap