Personal & Executive Assistant to Founder

Remote, CET time zone (Barcelona preferred) · Occasional travel

We're looking for a highly reliable, proactive Personal & Executive Assistant to support the founder across day-to-day personal and business life.

This is a practical, hands-on role, not a business-development or strategy position. The main goal is to make sure the founder's time, travel, tasks, documents, communication and logistics are always organized, prepared and moving forward.

Key responsibilities

• Manage the calendar, meetings, reminders and daily priorities
• Send concise daily morning check-ins and regular status updates
• Plan and book international travel: flights, hotels, transfers, visas, itineraries, backup options and event bookings
• Support communication: Zoom calls, arranging meetings, orchestrating follow-ups
• Organize Google Drive, contracts, invoices, receipts, and business and personal documents
• Track tasks, follow up with partners, suppliers and contractors, and make sure nothing falls through the cracks
• Prepare meeting briefs, summaries, drafts, research and simple presentations
• Support selected personal errands, bookings and lifestyle logistics
• Use tools such as Google Workspace, Asana/Notion, Calendly, Telegram/WhatsApp, spreadsheets and AI tools

What we're looking for

• 2+ years in a PA, EA, concierge, office manager, travel coordinator or similar role
• Excellent written and spoken English (C1); Spanish at least B2; additional languages are a plus
• Strong travel-planning, calendar-management and document-organization skills; event management experience is a plus
• Very organized, discreet, responsive and calm when plans change
• Proactive mindset: you follow up, flag risks early, propose options and don't wait passively for the next task
• Transparent about other commitments: this should be your primary professional engagement

How to apply

Email hr@pmmsolutions.pro with:

1. CV in English
2. Current location and time zone
3. Earliest start date
4. Salary expectations
5. Current work commitments / availability
6. A short example of a daily morning check-in you would send to a founder

Shortlisted candidates will complete a practical task involving travel planning, task organization and document management.